Privacy Policy

https://nicorcommunitymanagement.securecafe.com/residentservices/apartmentsforrent (the “Site”) is owned by Yardi Systems Inc. and leased/operated by West Oak Investments Ltd.  This Site is intended for Property Management use.

Purpose

The purpose of this privacy policy (the “Privacy Policy”) is to inform users of the Site of the Following:

  1. The personal data we will collect;
  2. Use of collected data;
  3. Who has access to the data collected; and
  4. The rights of the Site users.

This Privacy Policy applies in addition to the Terms and Conditions of the Site.

Consent

By using the Site users agree that they consent to:

  1. The conditions set out in this Privacy Policy; and
  2. The collection, use and retention of the data listed in this Privacy Policy

How we use personal data

Data collected on the Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of the Site.  We will not use your data beyond what we disclose in this Privacy Policy.

Who we share personal data with

Employees

We may disclose user data to any member of Yardi Systems Inc. or West Oak Investments Ltd. who reasonably needs to access the user data to achieve the purposes set out in this Privacy Policy and the Site.

West Oak Investments Ltd. Clients

We may disclose user data to any member of a West Oak Investments Ltd. client to whom the Site user is a part of.  This will most often be members of the Board of Directors of that Client.  User data will never be shared from one Client to another.

Third Parties

We may share user data with the following third parties:

  1. Banking Institutions.

We may share the following user data with third parties:

  1. Financial Information as provided by the User.

We may share user data with third parties for the following purposes:

  1. To conduct User authorized financial transactions.

Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.

Other disclosures

We will not sell or share your data with other third parties, except in the following cases:

  1. If the law requires it;
  2. If it is required for any legal proceeding;
  3. To prove and protect our legal rights; and
  4. To buyers or potential buyers of this company in the event that we seek to sell the company.

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.

How long we store personal data

User data will be stored for an indefinite period or until removed by the User.

How we protect your personal data

Yardi Systems Inc. employs the strongest available browser encryption and stores all of our data on servers in secure facilities.  All data is only accessible by Yardi Systems Inc. and West Oak Investments Ltd. Employees.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm.  The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

Changes

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process.  We will notify users by email of changes to this Privacy Policy or post a notice on this Site.

Contact Details

Please contact us if you have any questions or concerns.  Our contact details are as follows:

(306) 525-1381

[email protected]

#300 - 2151 Scarth Street, Regina, SK, S4P 2H8

Effective Date: 29th day of February, 2024